This website ("Site") is operated by SPTFE – Sociedade Portuguesa de Terapia Focada nas Emoções, with headquarters at Rua António Oliveira Braga, 111, 1° andar sala B, 4470-141, Maia, Portugal (hereinafter referred to as SPTFE), and by ISEFT – International Society for Emotion Focused Therapy. Our main activity is to promote Emotion-Focused Therapy through qualified training, research, and public dissemination.
We act with integrity and respect your privacy. If you have entrusted and shared your personal data with us, we are committed to protecting and processing your information in an open and transparent manner in accordance with General Data Protection Regulation (GDR) 2016/679 of 27 April 2016 ("GDR") and Law 58/2019 of 8 August.
We understand the importance of protecting the privacy of minors. Our Site is not intended or designed for minors. It is not our policy to intentionally collect or store information about minors. Where appropriate, we will explicitly instruct minors not to provide such personal information on the Site and/or take steps to obtain parental consent to treat it. We encourage parents to teach their children how to use their personal data safely and responsibly on the Internet.
How do we obtain the data?
We may collect your personal data in connection with any activities related to this event, as described below, or when using our Site.
We may collect or process such data because it is made available to us by you (for example, by completing a form on our Site) or because other people provide such data to us (for example, your employer or third party service providers that we use in connection with our business) or because such data is publicly available.
When third parties make your personal information available to us, we will do our best to include in the contract entered into with that third party clauses requiring compliance with privacy laws; this may include, for example, that that third party informs you of the data you will share and obtain the necessary consent for us to process that information as described in this Privacy Notice.
We may also collect or obtain your personal information because we observe or infer that information about you through the way you interact with us or others.
Data we collect
The personal information we collect or obtain may include: identification data (such as name, work address, work phone number, email address (private or work), country of residence, electronic identification data (identification cookies, login data, IP addresses, the type and language of your browser, access times, etc.); personal characteristics (such as date of birth); employment data (such as the organization you work for and your position); data about your preferences when interacting with us and other similar information.
The types of personal data we collect will vary depending on the nature of the event we provide or how you use our Site, such as:
Use within the framework of the business relationship: Because we provide a wide variety of services, the way we use personal data in relation to those services is also diverse. For example, we may use your personal data for contact purposes, accounting, billing, payments, deliveries or offers.
Registration Form: if you submit the registration form for the event, we ask you for the information we need in order to process your participation.
Contact: if you contact us through the Site (via social media, contact form or telephone), we ask you for information, such as your name, address and email address, so that we can manage and respond to your questions and comments sent through our Site.
Newsletter/notifications: if you are invited or registered to the event, you are likely to receive updates and notices regarding the event, we ask you for your name and email address so that we can send you the newsletter/or notice.
Activities on our Site: if you would like to participate in activities on our Site (such as contests, forums, chats, etc. on which you may post your information), we ask you for the information you need to facilitate participation in these activities or to contact you. It is important that you be aware that any personal information you post on the forum, chat or social media may be read, collected and used by other users of the application. We have very little or no control over these users and therefore cannot guarantee that any information you post will be managed in accordance with this Privacy Notice.
Marketing purposes: with your consent (if it is necessary, free, informed, specific and unambiguous), we use your data for marketing purposes, such as analyzing and maintaining our activities, internal management, forecasting, auditing, developing new products, improving our Site, products and services, identifying trends, market research, monitoring the effectiveness of our marketing campaigns, measuring customer satisfaction and improving our customer service.
Legal basis for processing your data
By law, we are required to state in this Privacy Notice the legal grounds on which we base our processing of your personal data.
Consequently, we process your personal data collected on our Website for the purposes mentioned above, with the following legal basis: (a) because the information is necessary for us to provide our offer; (b) to secure our legitimate interest in providing the effective service; (c) to secure our legitimate interest in managing our activity effectively and legitimately, provided that such interests do not disparage the interests of our users and participants.
Communication of data
Related to one or more of the purposes listed above under "Legal basis for processing your data" we may communicate your data to third parties that provide us with services that request access to your personal data for one or more of the purposes indicated above under "Legal basis for processing your data". If our company participates in an association of companies, is sold or merged with another company, your data may be communicated to our new partners or to the new owners of the company.
We may share your data with third-parties that work with us as data processors for the organization of the event, exclusively.
Please note that some of the recipients of your personal data referred to above may be located in countries outside the European Union, whose laws may not guarantee the same level of data protection. In such cases, we will ensure that appropriate measures are taken to protect your personal data in order to comply with our legal obligations. An appropriate form of protection may be the signing of a data transfer agreement with the recipients of the data, based on standard contractual clauses approved by the European Commission for the transfer of personal data to countries outside the EEA.
Further information on the described data transfers and appropriate protections used by SPTFE or ISEFT regarding this site can be obtained by sending an email to: firstname.lastname@example.org
We reserve the right to disclose your personal information if required to do so by law, or when we believe that its disclosure is necessary to protect our rights and/or comply with an obligation under a court order, a court order, a request from a regulator or any other legal process served on us.
Security of your data
We take strict technical and organizational (security) measures to protect your information from access by unauthorized persons and against its illegal treatment, accidental loss, destruction or damage, both online and offline.
These measures include:
- training our staff to ensure that they are aware of their obligations to preserve confidentiality when working with personal data;
- administrative and technical control to restrict access to personal data only to those who need to know it;
- technological security measures, including firewalls, encryption and antivirus software;
- physical security measures, such as identification by the security of people entering our facilities.
Although we take appropriate security measures after receiving your personal data, the transmission of data over the Internet (including by e-mail) is never completely secure. We strive to protect personal data, but cannot guarantee the security of the data you send us or that we send you.
We will retain your data for a reasonable period of time, i.e. at most for the following periods: (i) as long as it is necessary for the provision of the required activity or services; (ii) any period of retention required by law; or (iii) the end of the period in which disputes or investigations relating to our services may arise.
They are used to provide you with a good experience when you browse this Site and allow us to improve it.
Types of Cookies
You have several rights related to your information that we store. We would like to inform you that you are entitled to:
- to obtain confirmation that we are processing your personal data and to request a copy of your personal data that we hold;
- ask us to update your personal data, or correct them if you consider that they are incorrect or incomplete;
- ask us to delete your personal data, or limit the way we use this personal data if you do not (or no longer) think there is a legal reason for us to process it;
- revoke consent to the processing of your personal data (provided that such processing is based on your consent), if applicable;
- receive a copy of your personal data, which you have provided to us, in a structured, commonly used and machine-readable format, and send such personal data to another party (provided that such processing is based on your consent or a contract).
- You may also object to the processing of your personal data that we use as a legal basis our legitimate interest, in which case we will stop processing them, unless we have imperative legal reasons to continue processing them.
In order to exercise any of your rights, you may send us a request indicating the right you wish to exercise to the following e-mail address: email@example.com; or write to the above address: SPTFE – Sociedade Portuguesa de Terapia Focada nas Emoções - Rua António Oliveira Braga, 111, 1° andar sala B, 4470-141, Maia, Portugal.
You may also use this contact information if you wish to make a complaint regarding your privacy.
If you are not satisfied with the way we have handled your personal data or have a question or request related to privacy or a request you have sent us, you have the right to lodge a complaint with the Comissão Nacional de Proteção de Dados (“CNPD”), Portugal.
How can you contact us?
Contact Data Protection Officer: firstname.lastname@example.org
Changes to this policy
Last date of revision: January, 31, 2023